Reasons for Why Manpower Outsourcing Can Be Beneficial !!
As a facility leader, you’re not just responsible for managing your facility’s assets. Successful building management requires a systematic approach, to monitor, maintain and plan for facilities. This guide offers the broad, underlying principles (and a number of free resources) that will help you develop a strategic asset management plan.
Tracking Facility Assets
Your facility team is responsible for the assets inside and on your facility’s property. You should have a formal inventory of maintainable or replaceable assets – those that need upkeep and those that need to be regularly changed. Tracked assets in your formal inventory should include anything that must be maintained at least twice per year.
1. Facility Data Collection
The best long-term planning for your facility occurs when you collect data on your asset. It’s important to collect the right data, so your team isn’t on an indefinite hunt for information. Don’t not make the mistake of assuming that more data is better. In fact, too much data or the wrong kind of data will result in lost time. Instead, collect the basics such as name, category, model number, etc., but make sure to include a notes field so your team can record unique facts about the asset.
2. Facility Asset Maintenance
Once you have a working inventory list, you need to define and determine maintenance and replacement schedules for all of your assets. Asset management and day-to-day maintenance go hand in hand making it necessary to integrate these two things in the facility maintenance software you use. Your facility management software should allow you to set up recurring preventive maintenance schedules so a facility manager or an assigned team member will receive a notification whenever a planned maintenance task is approaching. Once you have implemented and are familiar with your facility’s maintenance and replacement schedules, you will better be able to plan your budget.
3. Strategic Facility Planning
After collecting data and developing a maintenance schedule for your assets, you need to plan for the long-term maintenance of your asset inventory. Specifically, put a plan in place that revolves around updating and decommissioning assets. In some cases, you may find that a particular asset, even if updated, isn’t serving your organization in the best way, making it a non-essential asset that you don’t need to continue holding. Similarly, by having a working inventory list and accompanying data, dealing with critical needs and unexpected asset failures will be easier because you know exactly what needs to be done and when it needs to take place. Remember to keep your plan simple and collect good data.
4. Creating a Strategic Facility Asset Management Plan
If you haven’t yet developed a strategic plan to manage your facility’s assets, it is best that you start as soon as possible. Facility asset management is a valuable tool that leads to consistency in your organization, resulting in transparency, improved planning, risk management and an increased sense of engagement in your team.